Reviewing Applications

Reviewing applicants and the compatibility score

How the compatibility score is calculated, what each candidate packet contains, and how to shortlist, interview, or decline.

Updated

When a contractor applies to your role, Anastasis builds a candidate packet with a compatibility score, cover letter, profile proof, and assessment results. The packet is designed to let you decide in 3–5 minutes per candidate.

The compatibility score

Each application gets an overall compatibility percentage. It combines four sub-scores:

  • Tool overlap — does the contractor already use the tools you listed (AppFolio, Buildium, your CRM, etc.)?
  • Language readiness — required languages at the level you need (e.g., English C1, Spanish native).
  • Availability — weekly hours and overlap with your stated working window.
  • Pay alignment — does the contractor’s requested rate fit inside your posted pay range?

The four sub-scores are weighted into a single number (e.g., 94%). Anything that’s missing — a failed language test, a requested rate above your range, an availability gap — pulls the overall score down and is called out under the percentage.

What’s in a candidate packet

Every application includes:

  • Cover letter — short pitch the contractor wrote for your role. Read this first.
  • Requested pay — their rate for this engagement, inside your posted range.
  • Profile proof — CV, references, video presentation, device scan, personality profile, skill assessment. Each is marked complete or pending.
  • Sub-score grid — tool overlap, language readiness, availability, pay alignment.
  • Assessments — DiSC and Hiring-for-Attitude results if you required them.

Reviewing the queue

From the client portal, open Applications.
Filter by role and status. Default view is “Ready to review” — applications where every required check is complete.
Sort by compatibility score, but skim the cover letters before relying on the ranking.
Open an application to see the full packet.
Decide: Shortlist, Request interview, or Reject.

What each decision does

  • Shortlist keeps the application in your queue, marks it “Shortlisted,” and signals interest to the candidate without committing to an interview.
  • Request interview sends the candidate a notification with a scheduling link. The application moves to “Interview requested.”
  • Reject closes the application. The candidate is notified and can apply to other roles.

You can change a decision later — shortlisting first and requesting an interview after is the common path.

Statuses you’ll see

  • Ready to review — all required checks complete.
  • Assessment pending — required skill or language test isn’t done yet. Wait or message the candidate.
  • Reference check — references are still in progress.
  • Pay above range — the contractor’s requested rate exceeds your posted maximum. Negotiate or decline.
  • Shortlisted / Interview requested / Rejected — set by your decision.

After hiring

When you offer a role and the contractor accepts, the engagement begins. The contractor’s desktop tracker starts logging hours; you’ll see weekly timesheets in your Approvals tab.

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